Terms & Conditions

Registration, payments and refunds 

Please declare any relevant medical conditions during registration and keep us up-to-date with any changes via email or phone call. 

If your child cannot attend the sessions for any reason, please get in touch with us as soon as possible to let us know. Full refunds are given for missed sessions. Please do not bring your child to science club if they have had any form of illness within 48 hours of the session. 

Parents are welcome to stay in the cafe during science club sessions, or leave their children at the club. Children will only be allowed to be collected from the science club by their 2 emergency contacts as given in the registration form, unless previously arranged by the parent or guardian. 


Photography

During the registration process, we will ask for your permission to take, store and use photographs or videos of your child taken during our science club. 

We would like to share these images to show the achievements and benefits of taking part in Science Happens Everywhere clubs and workshops. We may use the photographs or videos for the following purposes:

  • On social media (Facebook, Instagram and LinkedIn)
  • On our website (sciencehappenseverywhere.co.uk)
  • In printed and online marketing materials

We confirm Science Happens Everywhere will do the following:

  • We will store photographs and videos of children securely, in accordance with our safeguarding policy and data protection law. 
  • Only use images for the purposes outlined above. If we wish to use them for any other purpose, we will seek your permission.
  • Caption any images used appropriately so as not to directly identify any of the children and young people shown. We will never publish personal information about individual children. Any identifying information, such as the school badge or logo or name on a school jumper, will be removed from images via photo editing. 
  • Delete the images immediately if you notify us that consent has been withdrawn by any of the children and young people depicted. 


Policies and procedures

We will ensure that all club leaders have a current enhanced DBS check. Science Happens Everywhere has public liability insurance and risk assessments are in place for all activities. These documents are available to any parent on request. 

We do not accept responsibility for any loss or damage to a child’s belongings whilst they are at our club session, although we will do our best to keep everyone’s belongings safe.   

Our first priority is the safety and wellbeing of the children, however we do not accept liability for personal injury or death of any participants unless directly caused by the proven negligence of the clubs and its staff.